The Boring and Important Stuff
This privacy notice provides you with the details of how this site, www.safetycollaborations.com, collects and processes your personal data. Including any information, you may provide through the site when you purchase a product or service, subscribe to the blog or download free resources.
By providing your data, you warrant that you are over 13 years of age.
Karin Ovari is the data controller and is responsible for your personal data. If you have any questions, please do not hesitate to email us at [email protected].
Registered Company Details
Safety Collaborations Limited
Registration: Scotland SC683534
92 Rosemount Place
Aberdeen, AB25 2XN UK
Suppose you are unhappy with any aspect of how this site collects and uses your data. In that case, you have the right to complain to the Information Commissioner's Office (ICO), the UK supervisory authority, for data protection issues.
We would be grateful if you would contact us first if you do have a complaint so that we can attempt to resolve your concern. We would never intentionally do something untoward with your data.
It is very important that the information that is held about you is accurate and up to date. Please let us know if your personal information changes by emailing me at [email protected].
Personal data means any information capable of identifying an individual. It does not include anonymised data. For example, we may process certain types of personal data about you as follows.
- Identity Data may include your first name, maiden name, last name, username, marital status, title, date of birth and gender.
- Contact Data may include your billing address, delivery address, email address, and telephone numbers.
- Financial Data may include your bank account and payment card details.
- Transaction Data may include details about payments between us and other details of your purchases.
- Technical Data may include your login data, internet protocol addresses, browser type and version, browser plug-in types and versions, time zone setting and location, operating system and platform and other technology on the devices you use to access this site.
- Profile Data may include your username and password, purchases or orders, interests, preferences, feedback and survey responses.
- Usage Data may include information about how you use this website, products and services.
- Marketing and Communications Data may include your preferences in receiving marketing communications from our third parties and us and your communication preferences.
We may also process Aggregated Data from your personal data, but this data does not reveal your identity and, as such, in itself, is not personal data. An example of this is when we review your Usage Data to determine the percentage of website users using a specific feature of our site. If we link the Aggregated Data with your personal data so that you can be identified from it, then it is treated as personal data.
We do not collect any Sensitive Data about you. Sensitive data includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data. We do not collect any information about criminal convictions and offences.
Where we are required to collect personal data by law or under the terms of the contract between you and us, do not provide us with that data when requested, we may not be able to perform the contract (for example, to deliver goods or services to you). If you don’t provide us with the requested data, we may have to cancel a product or service you have ordered, but if we do, we will notify you at that time.
We will only use your personal data for a purpose it was collected for or a reasonably compatible purpose if necessary. For more information on this, please email us at [email protected]. If we need to use your details for an unrelated new purpose, we will let you know and explain the legal grounds for processing.
We may process your personal data without your knowledge or consent, where this is required or permitted by law.
We do not carry out automated decision-making or any type of automated profiling.
How Your Personal Data is Collected
We may collect data about you by you providing the data directly to us (for example, by filling in forms, downloading free giveaways or guides on our site or sending us emails). In addition, we may automatically collect certain data from you through cookies and similar technologies as you use our website.
We may receive data from third parties such as analytics providers such as Google based outside the UK and EU, advertising networks such as Facebook based outside the EU, such as search information providers such as Google based outside the Uk and EU, providers of technical, payment and delivery services, such as data brokers or aggregators.
We may also receive data from publicly available sources such as Companies House and the Electoral Register based inside the UK and EU.
Our lawful ground for processing your personal data to send you marketing communications is your consent or our legitimate interests (namely, to grow our business).
Under the Privacy and Electronic Communications Regulations, we may send you marketing communications from us if (i) you made a purchase or asked for information from us about our goods or services or (ii) you agreed to receive marketing communications and in each case you have not opted out of receiving such communications since. In addition, under these regulations, we may send you marketing emails without your consent if you are a limited company. However, you can still opt-out of receiving marketing emails from us anytime.
Before we share your personal data with any third party for their own marketing purposes, we will get your express consent.
You can ask third parties or us to stop sending you marketing messages by following the opt-out links on any marketing message sent to you OR by emailing us at [email protected]
If you opt-out of receiving marketing communications, this opt-out does not apply to personal data from other transactions, such as purchases, warranty registrations, etc.
Disclosures of Your Personal Data
We may have to share your personal data with the parties set out below:
- Other companies in our group provide services to us.
- Service providers who provide IT and system administration services.
- Professional advisers, including lawyers, bankers, auditors and insurers
- Government bodies that require us to report processing activities.
We require all third parties to whom we transfer your data to respect the security of your personal data and treat it according to the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
We share your personal data within our group of companies which involves transferring your data outside the European Economic Area (EEA).
Countries outside of the European Economic Area (EEA) do not always offer the same levels of protection to your personal data, so European law has prohibited transfers of personal data outside of the EEA unless the transfer meets certain criteria.
Many of our third parties service providers are based outside the European Economic Area (EEA), so their processing of your personal data will involve a transfer of data outside the EEA.
Whenever we transfer your personal data out of the EEA, we do our best to ensure a similar degree of security of data by ensuring at least one of the following safeguards is in place:
- We will only transfer your personal data to countries that the European Commission have approved as providing an adequate level of protection for personal data by; or
- Where we use certain service providers, we may use specific contracts or codes of conduct or certification mechanisms approved by the European Commission which give personal data the same protection it has in Europe; or
- If we use US-based providers that are part of EU-US Privacy Shield, we may transfer data to them, as they have equivalent safeguards in place.
If none of the above safeguards is available, we may request your explicit consent to the specific transfer. You will have the right to withdraw this consent at any time.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and are subject to a duty of confidentiality.
We have established procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including to satisfy any legal, accounting, or reporting requirements.
When deciding the correct time to keep the data, we look at its amount, nature and sensitivity, the potential risk of harm from unauthorised use or disclosure, the processing purposes, and if these can be achieved by other means legal requirements.
For tax purposes, the law requires us to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they stop being customers.
In some circumstances, we may anonymise your personal data for research or statistical purposes, and we may use this information indefinitely without further notice to you.
Your Legal Rights
Under data protection laws, you have rights about your personal data that include the right to request access, correction, erasure, restriction, transfer, object to processing, the portability of data and (where the lawful ground of processing is consent) to withdraw consent.
You can see more about these rights at the Information Commissioner's Office - individual rights.
If you wish to exercise any of the rights set out above, please email me at [email protected].
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive or refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to anyone with no right to receive it. We may also contact you to ask you for further information about your request to speed up our response.
We try to respond to all legitimate requests within one month. However, occasionally it may take us longer than a month if your request is particularly complex or you have made several requests. In this case, we will notify you.
Remember, if you are not happy with how we collect and use your data, you have the right to complain to the Information Commissioner’s Office (ICO), the UK supervisory authority, for data protection issues.
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.